Conferences

We believe learning hits different when it’s live. That’s why we bring people together not just for the big talks — but for the break-out moments where creativity gets to shine.

Our events are designed to spark connection, shake up thinking, and turn inspiration into action. Because when you step out of the everyday and into something bold, that’s where the magic happens.

Learning IRL? It’s our favorite kind.

Sponsor Games 2025

Conference

Production

Our conference production package is a white-glove service, and includes:

    • Lead production timeline and planning meetings

    • Track and execute all event tasks

    • Design and order materials, signage and/or print collateral

    • Source vendors and/or re-engage past partners

    • Manage vendor and sponsor contracts

    • Manage and coordinate with vendors and sponsors (assets, event expectations, etc.)

    • Support sourcing sponsorships (pitch food & snack vendors, ideate on large partnerships)

    • Create lanyards, badges, and/or welcome guides

    • Produce a Run of Show for on-site programming and off-site activations

    • Book team hotel stay

    • Book event insurance

    • Manage overall event budget

    • Manage ticket sales & refunds, and sponsorship revenue

    • Track expenses

    • Manage vendor payments

    • Track registrations, refunds, and special requests

    • Provide support for any questions leading up to event

    • Source, contract, and manage vendors

    • Coordinate timelines and logistics for:

      • On-site meals and snacks (i.e. breakfast, lunch, coffee cart)

      • Off-site meals and activations

    • Manage delivery, pickup, and logistics of rental items

    • Use of PRDNMe™ rental inventory, i.e. plants, sign stands, lighting, extension cords

    • Long-term storage and maintenance of all event materials, i.e. signage, merch

    • Multi-day on-site management of vendors, staff and attendees

    • On-site point of contact for troubleshooting and quality control

    • Oversee venue setup and breakdown

    • Lead check-in for on-site programming and off-site activations

    • Execute Run of Show for on-site programming and off-site activations

+ Production Period: minimum 3 months

** average production cost: $10,000 based on conference size, timeline & needs

We’re currently planning for 2026 events.

To do our best work, we only take on a limited number of conferences per year — with many locking in ~1 year in advance. Want to host your conference in 2026?

We should start planning now.

Honestly, Sara's amazing.

Sponsor Games was one of the best weeks of my entire life outside of marrying my wife & having kids. Sara fulfilled a deep dream of mine of having an in-person event. I just can't say enough good things about just her. She brings such a depth, a color, a texture to, event planning. And I have no doubt in my mind, she will knock your socks off with what she brings to the table.
 

— Justin Moore, Creator Wizard